Office & Executive Assistant 113 views3 applications

Islington, London
£33,000-£37,000 per annum (negotiable)
40 hours per week, permanent
Benefits include, but not limited to:
27 days annual leave (excluding bank holidays), pension scheme (5%), cycle to work scheme, subsidised eye tests, team away days every 6 weeks.

Inclusive Boards is working with one of the UK’s biggest campaigning communities, involving over 2 million people who campaign to make the UK a better place. Our client makes innovative use of digital tools to leverage people power, campaign on a huge range of issues: from protecting funding for our NHS, reversing the government’s plan to privatise England’s forests, through to stopping local libraries and hospitals from closing. Our client is united by a set of shared values; to defend fairness, protect freedoms and rights, promote peace, preserve the planet and deepen democracy.

Our client is seeking an Office & Executive Assistant who will assist 2-3 directors who are part of the Senior Leadership Team (SLT). Being an EA at our client’s organisation is a unique, exhilarating and rewarding experience which differs from the standard perception of what an EA does. The key difference at this organisation is that you are an ally to the team rather than a gatekeeper for a Director’s time. You will be joining a high performing operations team of four including two EAs. You will work with them to continue to shape what executive support looks like.

The role:

Executive Assistant to 2-3 Directors on the Senior Leadership Team (SLT): 80%
Managing day-to-day tasks in addition to taking a view on medium and longer term campaigns, projects and planning. Approaching this from both an in-depth individual perspective and organisational bird’s eye view. This includes calendar and email management where appropriate, as well as supporting Director’ line management duties through booking 1:1’s, reviews, surveys, etc.
Facilitating quick and easy communication between the SLT and the wider team (circa 40) to maximise effectiveness and efficiency of their time. You would also be expected to act as an intermediary for services and support such as IT.
Help manage external relationships such as organisations where a director is a board member. Ad hoc assistance related to this could include: travel/hotel coordination – domestic & international, coordinating speaker requests and event invitations, coordinating any training days, recruitment interviews, coaching meetings, etc.

Office Management: 15%
This would involve taking ownership over the office space to organise and innovate the physical space to ensure that you’re creating a vibrant, energising and productive place to work. You will also be responsible for ensuring the little details are taken care of including management of external suppliers, tea/coffee stocks never run out, the cleaners have what they need, the kitchen is well organised, etc.

Operations Team Member: 5%
There are 4 other members in the operations team. Our client is a fun, close and generous team who ‘muck-in’ to help each other out and share responsibilities. Examples of which are; helping organise an away days for the whole staff team – sourcing a venue, organising times, coordinating dietary requirements, being on the organising crew; covering for someone if they’re sick, or need extra help.

Culture:
Our client prides themselves on being flexible, nimble, responsive and focused. The staff are characterised by their drive, and energy for the work they do. They have the ability to pick things up quickly, a can-do attitude and a passion and pride in what they do. That means the team is decisive, ambitious and happy to take risks. Our client is particularly fast-paced and their senior team have varied backgrounds and approaches to their work. As an EA, you’ll get an incredible insight into how they run an innovative, exciting, campaigning organisation. They also believe in the value of investing in staff and their development. This means excellent support and challenge by a line manager and training and development opportunities. Our client has a high level of trust with each other. This enables them to aim high and see what happens rather than play it safe. It also means they celebrate and learn from their mistakes.

About you:
Our client has no formal education requirements – if you can learn and grow with the job, that’s all that matters. We are looking for someone who has…

Excellent interpersonal skills and is a strong, confident communicator
A high level of organisation
The ability to operate to a high level of discretion and confidentiality – trustworthy and honest
Ability to work under pressure and adjust quickly.
A sense of humour and comfortable working in a changing and flexible environment

Closing date for applications: 18th July 2018

Inclusive Boards actively encourage applications from people with a variety of backgrounds, experience and perspectives. We particularly welcome applications from sections of under-representedch are currently under represented. Our client is an equal opportunities employer and value diversity who don’t discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Please note, only successful candidates will be shortlisted.

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We are an agency set up specifically to support organisations in efforts to develop more diverse boards and stronger governance structures. Our services include executive search, diversity training, and advisory. We have worked with some of the largest charities in the UK, including Amnesty International, the Royal National Institute for Blind People (RNIB) and British Red Cross. We have over 60,000 diverse professionals within our network and a reach that expands into communities across the UK. Through our collective experience we have developed the following for a number boards: diversity action plans, skills matrix, constitutions, strategic plans, governance reviews and more.

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We specialise in helping organisations to develop more diverse boards and senior teams.

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